Finalise the Running Order
After the rehearsal you can now finalise the running order. If you are using something like OneNote or Word then you can prepare a master list for lots of events and then customise it as necessary. It is often useful to have additional notes which you can put in for speakers to remind them what to do on the day.
Time | Stage | Backstage | Notes | Person |
9:30 | Open Meeting Check Hosts Check Guests | Start Recording Rename Guests | Maximise your screen | All |
9:45 | Welcome Housekeeping Wait for all to join | Check Guests Check sound for speakers Check presentations | Gallery Mode | MC Host co-hosts |
10:00 | Meeting Starts Introductions Chat for Questions | Start Waiting Room Mute ALL Unmute Speakers | Check numbers and chat | All |
10:05 | First Speaker | Acrobat so Fit Height Single Page / Full Screen | Watch for Questions copy offscreen and sort | co-hosts |
10:45 | Questions Introduced by MC | Un-Share Slides | co-host | |
11:00 | Second Speaker | … | … | co-hosts |
11:45 | Questions | MC | ||
12:00 | Closing Remarks | MC All | ||
12:05 | End of Meeting | Stop Recording |
As you can see this sets up a rhythm for the event so everyone knows what they are doing. There can be a lot more detail, but if you can manage a single page then that makes things easy.